The Litigation Legal Assistant handles complex and specialized administrative and clerical support activities related to the specific work and function of the timekeeper(s) to whom they are assigned.
Essential Functions:
- Prepare, revise and proofread various pleadings, correspondence, memoranda, motions, briefs (Federal, State and local level), etc.
- Correspond and communicate with courts, clients, witnesses, experts and opposing counsel regarding hearings, depositions, trials and various meetings.
- Assist with the assembly, production and tracking of discovery requests and responses.
- Working knowledge of e-filing procedures and requirements for Federal, State and local courts.
- Create and maintain client and administrative files in accordance with firm procedures, including within the document management system.
- Schedule appointments including meeting invites, video conference details, conference room requests, meal requests etc. and maintains attorney's calendar.
- Enter and release attorney's billable time in accordance with firm guidelines. Review proformas for billings received from the Accounting Department to clients for services rendered.
- Perform initial conflict checks and open/close client matters and prepare engagement letters.
- Monitor case deadlines and work with Docket Department to ensure deadlines are entered and met.
- Coordinate travel arrangements and track travel expenses for timely reimbursement.
- Communicate professionally and promptly with internal and external clients to deliver a high level of customer service, consistent with the Firm's "First in Service" philosophy.
Additional Responsibilities:
- Proactively participates as a member of the practice group support coverage team.
- Completion of the Legal Technology Core Competencies Certification Coalition (LTC4) Program to ensure technology efficiency.
- Stay current in the use of all firm systems and practices.
- May require overtime or weekend hours.
- Perform additional office support duties as assigned/requested.
